A payslip is a document given to an employee each pay period. It details what they have earned and any deductions in a particular period.
Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave.
Pay slips can be issued in hard copy or electronic form. Electronic pay slips must have the same information as paper pay slips.
The electronic version must:
- Have the same information as the paper version
- Be in an easily printable format
- Be issued securely and confidentially. Such as to a personal email address, not to a generic work address that is accessed by many people.
- Be able to be accessed and printed in private by the employee. If an employee has no computer or printer at home, the employer must make available the means to privately view and print the payslips. If this is not possible, the employer must issue a paper payslip instead.
There is no requirement for specific authority to be given by an employee. A suggestion is that employees sign an authority to email payslips. This will provide a personal email address and proof the employee has means to access the electronically issued payslip.
It is employer’s responsibility to ensure that:
- the payslip meets all the current requirements, whether it is paper or electronic
- the employee has the means to access the payslip if it is issued electronically